1. MEMBERSHIP

2. MEMBERSHIP FEES

3. THE EXECUTIVE COMMITTEE

4. DUTIES OF OFFICERS

5. GENERAL MEETINGS

6.  NOMINATIONS AND ELECTION OF THE EXECUTIVE COMMITTEE

7.  CONSTITUTION AND AMENDMENTS

@

@

@

@

1. Membership

@

1.1        The Fellowship is interdenominational and membership shall be open to faculty and staff of Hong Kong Baptist University who

1.1.1     Confess Jesus Christ as their Saviour, the Lord.

1.1.2     Are in full agreement with the aim and objectives of the Fellowship.

1.1.3     Subscribe to the Statement of Belief as listed in Article 4.

@

1.2        Membership is further divided into two categories:

1.2.1     Full members V All staff of the Hong Kong Baptist University shall be eligible for full members.

1.2.2     Associate members V All ex-staff & Alumni shall be eligible for associate members upon the approval of the Executive Committee.   They may participate as regular members but not take position as executive committee.

@

2. MEMBERSHIP FEES

The annual membership fee shall be decided by an ordinary resolution in the

first Executive Committee Meeting of the current session.

@

3. THE EXECUTIVE COMMITTEE

3.1.  The government of the Fellowship is vested in the Executive Committee, consisting of the President, the Vice-President and Honorary Treasurer, the Honorary Secretary and other elected members.  This shall be the policy-setting body and be responsible for the day to day administration of the Fellowship.

@

3.2  The Executive Committee shall have power:

3.2.1  To appoint Sub-committees for various specific functions of the Fellowship.

3.2.1.1   The term of office and the sphere of work of any sub-committee shall be defined by the Executive Committee.

3.2.1.2  The convenor of a sub-committee shall be responsible for the execution of the project, and the co-ordination with the Executive Committee in regards to the project.

3.2.2  To appoint representative to other organizations.

3.2.2.1  All representative shall be members of the Fellowship.

3.2.2.2  The term of office and the sphere of work of any representative shall be defined by the Executive Committee.

3.2.2.3  A representative shall be required to represent the opinion of the Executive Committee in regards to important issues, and to keep the Executive Committee well informed of the progress of work.

3.2.3  To co-opt a member to fill an office if such office falls vacant between one Annual General Meeting and the next.

3.2.4  To set by-laws when the need arises

@

3.3  The Executive Committee shall meet at least once every two months.  A notice of the meeting, stating the agenda, shall be sent to each Committee member at least 3 days before the meeting.  50% of the Committee members shall constitute a quorum.

@

3.4  An executive committee meeting shall be called by the chairman, or when requested by not less than four executive committee members.

@

3.5  Term of office V The Executive Committee shall take office as soon as they are elected at the Annual General Meeting of the year following.

@

@

4. DUTIES OF OFFICERS

@

Generally, the duties of the Executive Committee shall be to organize activities relevant to the purpose and objective as defined in Article 2.  These duties shall fall on each member of the Executive Committee individually and on the Executive Committee as a whole.  Without limiting their scope of responsibilities, their duties shall include the followings:

@

4.1    The President shall generally oversee the work and progress of the Fellowship.  He or she shall call, set agenda and preside at all meetings of the Executive Committee, the Annual General Meeting and the Extra-ordinary Generally Meeting.  In the absence of the President, the Vice-President shall take the chair and in the absence of both the President and the Vice-President, the members shall elect a President from among themselves.

@

4.2    The Vice-President shall deputise the President in all his or her duties.

@

4.3    The Honorary Treasurer shall draft the annual budget and be generally responsible for the financial affairs of the Fellowship.  He or she shall present to the Annual General Meeting a financial report which shall have been audited by an independent person appointed by the Annual General Meeting.

@

4.4    The Honorary Secretary shall be responsible for the secretariat duties which shall include the conducting of general correspondence of the Fellowship, draft and keep the minutes of all the meetings, prepare and circulate the agenda for each meeting, prepare the Annual report to be presented at the Annual General Meeting, under the direction of the Executive Committee.

@

5. GENERAL MEETINGS

@

5.1     General

5.1.1            All General Meetings of the Fellowship shall be the highest authority.

5.1.2            A notice of either the Annual or Extraordinary General Meeting, stating the agenda, shall be sent to each and every member of the Fellowship at least 7 days before the Meeting.

5.1.3            One Third of the Full members of the fellowship shall constitute a quorum.

5.1.4            If an Annual General Meeting is called in accordance with articles 9.1.2, and if the Quorum cannot be meet, the meeting shall be lapsed.

5.1.5            Upon the lapse of the previously called Annual General Meeting, the President shall call a second meeting within 14 days and notice of the meeting shall be sent to each and every member of the Fellowship at least seven days before the meeting.  The Quorum at such meeting shall be one-fifth of the full members of the Fellowship.

@

5.2     Annual General Meeting

An Annual General Meeting of the Fellowship shall be held within 60 days counting from the first day of August for the following business:

5.2.1            To adopt the minutes of the previous Annual General Meeting, and those of the Extraordinary General Meeting, if any.

5.2.2            To receive and adopt the Annual Report and the Financial Report.

5.2.3            To confirm the election result of the officers of the Fellowship as provided for in Article.

@

5.3      Extraordinary General Meetings

5.3.1            An extraordinary General Meeting shall be called by the President, when requested in writing by not less than ten members, stating the object of the meeting.

5.3.2            The Executive Committee shall be entitled to call an Extraordinary General Meeting at any time for any purpose.

5.3.3            No business other than those stated in the agenda shall be discussed in an Extraordinary Meeting.

@

6. NOMINATIONS AND ELECTION OF THE EXECUTIVE COMMITTEE

6.1    Only nominations from members of the Fellowship for all the posts provided for in Article 8 shall be accepted.

@

6.2    Each nominations must be seconded by another member of the Fellowship.

@

6.3    The nominations from, issued by the Executive Committee and signed by the nominator and the seconder should be returned to the Honorary Secretary at the latest 24 hours before the Election Day is to commence.

@

6.4    Late nomination may be considered by the Executive Committee as null and void.

@

6.5    The executive committee members will be elected by simple majority.

@

7. CONSTITUTION AND AMENDMENTS

@

7.1    The Executive Committee shall have the right of interpretation of his constitution.

@

7.2    The constitution shall not be rescinded, altered or added to, except with consent of two-thirds of the members present at the General Meeting convened for the purpose.

@

@

@

 

 

 

 

 

@